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Troubleshooting Bulk Import

Import Audit Report

After an import job terminates for any reason (whether successful, cancelled, or failed), an audit report is made available.

The audit report contains details of what action was taken for every single source file discovered in the source data location, including any errors that may have occurred. The audit report can be extremely helpful in troubleshooting issues, and it can also be useful for maintaining a record of exactly where each file came from and where it was placed in Flywheel.

The audit report can be found by navigating to the Project Imports page, locating the import job line, and then either:

  1. Selecting the "Download Report" option in the overflow menu on the import job line, or

    Project -> Imports List -> Download Report

  2. Opening the Import Job Details dialog from the overflow menu on the import job line and then selecting the "Download Report" button

    Project -> Imports List -> Details Dialog -> Download Report

The audit report is available in either CSV or JSON Lines (JSONL) format.

  • The CSV format can be opened in any standard spreadsheet software and may be the simplest option.

  • The JSON Lines format is best when reading the report programmatically.

    Project -> Import -> Download Report -> Format Option

CSV Format Example

The CSV version of the audit report contains the following columns:

  • status -- Indicates whether the file was successfully imported, skipped, or if an error was encountered
  • reason -- Reason for why the file was not imported (empty if the file was successfully imported)
  • src_path -- Path (including name) of the file in the Source Data Location (External Storage)
  • dst_path -- Path to where this file should be placed in the Flywheel Hierarchy
  • file_id -- ID of the Flywheel File object in which the source file should be placed
  • version -- Version of the Flywheel File object in which the source file should be placed
  • session_uid -- UID (DICOM) of the Flywheel Session in which the source file should be placed
  • acquisition_uid -- UID (DICOM) of the Flywheel Acquisition in which the source file should be placed
Import Audit Report -- CSV Example

The following table shows an entire CSV-formatted Import Audit Report.

status reason src_path dst_path file_id version session_uid acquisition_uid
success nan 1-01.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-02.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-03.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-04.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-05.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-06.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-07.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-08.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-09.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-10.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-11.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-12.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-13.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-14.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-15.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-16.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-17.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-18.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-19.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-20.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-21.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-22.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554
success nan 1-23.dcm PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip 6706ab158db3c4807117644c 1 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554

The following table shows a single line from a CSV-formatted Import Audit Report. The line has been transposed for easier viewing.

column row value
status success
reason nan
src_path 1-01.dcm
dst_path PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip
file_id 6706ab158db3c4807117644c
version 1
session_uid 1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753
acquisition_uid 1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554

JSON Lines Format Example

The JSON Lines version of the audit report contains far more technical details about how the system processed each file.

Here is an example of just one line from an import audit report in JSON Lines format describing how the system processed a single source file:

Import Audit Report -- JSONLines Example

The following is an entire JSONLines-formatted Import Audit Report.

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{"_id":"670809dd8f045466df079193","src_path":"1-01.dcm","src_stat":{"type":"s3","path":"1-01.dcm","size":529800,"hash":"72c09df079cf6afa4632952bbefd7e01","ctime":1728579968.0,"mtime":1728579968.0},"status":"success","dst_path":"PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip","dst_stat":{"subject":{"_id":"670809ddd42a09b427b87edb","upsert":"create","upsert_result":"created","label":"PGBM-017"},"session":{"_id":"670809ddd42a09b427b87ee3","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753","label":"RA FH MR RCBV OP"},"acquisition":{"_id":"670809ddd42a09b427b87eea","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554","label":"16 - T1post"},"file":{"_id":{"file_id":"670809ddfaf275ca17d6f010","version":1},"upsert":"create","upsert_result":"created","name":"16 - T1post.dicom.zip","size":12185396}},"file_id":null,"file_version":1,"reason":null}
{"_id":"670809dd8f045466df079194","src_path":"1-02.dcm","src_stat":{"type":"s3","path":"1-02.dcm","size":529800,"hash":"26cdd6b626d8880fc109396896892473","ctime":1728579971.0,"mtime":1728579971.0},"status":"success","dst_path":"PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip","dst_stat":{"subject":{"_id":"670809ddd42a09b427b87edb","upsert":"create","upsert_result":"created","label":"PGBM-017"},"session":{"_id":"670809ddd42a09b427b87ee3","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753","label":"RA FH MR RCBV OP"},"acquisition":{"_id":"670809ddd42a09b427b87eea","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554","label":"16 - T1post"},"file":{"_id":{"file_id":"670809ddfaf275ca17d6f010","version":1},"upsert":"create","upsert_result":"created","name":"16 - T1post.dicom.zip","size":12185396}},"file_id":null,"file_version":1,"reason":null}
{"_id":"670809dd8f045466df079195","src_path":"1-03.dcm","src_stat":{"type":"s3","path":"1-03.dcm","size":529800,"hash":"1b031c3a1746e9f30661a0773f4dff39","ctime":1728579970.0,"mtime":1728579970.0},"status":"success","dst_path":"PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip","dst_stat":{"subject":{"_id":"670809ddd42a09b427b87edb","upsert":"create","upsert_result":"created","label":"PGBM-017"},"session":{"_id":"670809ddd42a09b427b87ee3","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753","label":"RA FH MR RCBV OP"},"acquisition":{"_id":"670809ddd42a09b427b87eea","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554","label":"16 - T1post"},"file":{"_id":{"file_id":"670809ddfaf275ca17d6f010","version":1},"upsert":"create","upsert_result":"created","name":"16 - T1post.dicom.zip","size":12185396}},"file_id":null,"file_version":1,"reason":null}
{"_id":"670809dd8f045466df079196","src_path":"1-04.dcm","src_stat":{"type":"s3","path":"1-04.dcm","size":529800,"hash":"b648f6dcc0168be90642c76a041cb95e","ctime":1728579977.0,"mtime":1728579977.0},"status":"success","dst_path":"PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip","dst_stat":{"subject":{"_id":"670809ddd42a09b427b87edb","upsert":"create","upsert_result":"created","label":"PGBM-017"},"session":{"_id":"670809ddd42a09b427b87ee3","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753","label":"RA FH MR RCBV OP"},"acquisition":{"_id":"670809ddd42a09b427b87eea","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554","label":"16 - T1post"},"file":{"_id":{"file_id":"670809ddfaf275ca17d6f010","version":1},"upsert":"create","upsert_result":"created","name":"16 - T1post.dicom.zip","size":12185396}},"file_id":null,"file_version":1,"reason":null}
{"_id":"670809dd8f045466df079197","src_path":"1-05.dcm","src_stat":{"type":"s3","path":"1-05.dcm","size":529800,"hash":"c0e03994a8e69efd8a35a693a36962f0","ctime":1728579974.0,"mtime":1728579974.0},"status":"success","dst_path":"PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip","dst_stat":{"subject":{"_id":"670809ddd42a09b427b87edb","upsert":"create","upsert_result":"created","label":"PGBM-017"},"session":{"_id":"670809ddd42a09b427b87ee3","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753","label":"RA FH MR RCBV OP"},"acquisition":{"_id":"670809ddd42a09b427b87eea","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554","label":"16 - T1post"},"file":{"_id":{"file_id":"670809ddfaf275ca17d6f010","version":1},"upsert":"create","upsert_result":"created","name":"16 - T1post.dicom.zip","size":12185396}},"file_id":null,"file_version":1,"reason":null}
{"_id":"670809dd8f045466df079198","src_path":"1-06.dcm","src_stat":{"type":"s3","path":"1-06.dcm","size":529800,"hash":"e3581e47c8c84acfeafcf48fab63beff","ctime":1728579972.0,"mtime":1728579972.0},"status":"success","dst_path":"PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip","dst_stat":{"subject":{"_id":"670809ddd42a09b427b87edb","upsert":"create","upsert_result":"created","label":"PGBM-017"},"session":{"_id":"670809ddd42a09b427b87ee3","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753","label":"RA FH MR RCBV OP"},"acquisition":{"_id":"670809ddd42a09b427b87eea","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554","label":"16 - T1post"},"file":{"_id":{"file_id":"670809ddfaf275ca17d6f010","version":1},"upsert":"create","upsert_result":"created","name":"16 - T1post.dicom.zip","size":12185396}},"file_id":null,"file_version":1,"reason":null}
{"_id":"670809dd8f045466df079199","src_path":"1-07.dcm","src_stat":{"type":"s3","path":"1-07.dcm","size":529800,"hash":"4b51a15b55a7a66fd2a45b80c33af687","ctime":1728579973.0,"mtime":1728579973.0},"status":"success","dst_path":"PGBM-017/RA FH MR RCBV OP/16 - T1post/16 - T1post.dicom.zip","dst_stat":{"subject":{"_id":"670809ddd42a09b427b87edb","upsert":"create","upsert_result":"created","label":"PGBM-017"},"session":{"_id":"670809ddd42a09b427b87ee3","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.577653094293787944422597985753","label":"RA FH MR RCBV OP"},"acquisition":{"_id":"670809ddd42a09b427b87eea","upsert":"create","upsert_result":"created","uid":"1.3.6.1.4.1.14519.5.2.1.4429.7055.152382305681163727022426619554","label":"16 - T1post"},"file":{"_id":{"file_id":"670809ddfaf275ca17d6f010","version":1},"upsert":"create","upsert_result":"created","name":"16 - T1post.dicom.zip","size":12185396}},"file_id":null,"file_version":1,"reason":null}
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