Groups overview

  • Updated

Groups are the top-level containers for organizing users and data within your Flywheel site. fwhierarchy-withusercontent-export.png

This article describes how to create a group as well as the the information, permissions, and tags settings on the Groups page.  

Create a group

To create a new Group:

  1. Sign in to Flywheel as a Site Admin.

  2. Select Group from the right-side menu.

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  3. Click Create New Group

  4. Enter a Group name and Group ID, then click the Create button. The Group ID is a short code entered at the scanner console or other device when data is sent to Flywheel. It may include lowercase letters, numbers, dashes, and underscores. The Group ID must be unique.

    You cannot change the Group ID later.

  5. Click Create

Information
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A group's Information tab displays an overview of the Group including:

  • Group Id

  • Group Label

  • Projects within the Group

From Information you can make the following updates to the Group:

  • Delete the group

  • Add a new Project under the Group

Permissions

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The Permissions tab in the Groups page allows you to add users to a Group and assign them a Group role. To add a user to the Group:

  1. Click Add.

  2. Select a user.

  3. Choose either admin, read-write, or read permissions for the user.

  4. Click Save.

    This does not give users access to Projects in the Group

    To give users access to Projects, select the Project Template tab.

    This Permissions tab assigns the group role. 

    Group role: Group roles give users broad permissions for what they can do within a Group and the Projects under that group. For example, do you want users to be able to add other users to the Group? Should the user be limited to just viewing the data in the Projects? Group roles are Admin, read-write, and read. Learn more about what users can do with these permissions.

Tags

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The Tags tab is where you create new tags. Once create here, you can add tags to your data to help curate datasets. Follow the steps below to start tagging data:

Step 1: Create new tags in Groups

Any new tags must be created at the group level. To create new tags:

  1. Sign in to Flywheel.

  2. Click Groups in the left navigation menu.

  3. Select a group.

  4. Click the Tags tab.

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  5. Enter a tag name, and click Add.
    This tag is now available to add to other containers.

    Note

    • Tag names are not case sensitive. Meaning if the tag CONTROL already exists in a group, you cannot add a control tag.

    • You can use the same tag name across multiple groups in Flywheel. When you search, all data associated with that tag name appears.

    • Editing or deleting a tag name will change it throughout Flywheel.

Step 2: Add tags

  • Use Flywheel to add tags to: Subjects and Sessions

  • Use the Flywheel SDK to add tags to: Projects, Acquisitions, and Analyses. See our webinar 

See our article on tag management for details.