Getting Started: Finding Data in Flywheel

Welcome to Flywheel

If you are new to using Flywheel, you may have been given access to a dataset by a collaborator. This tutorial will walk you through the basics of finding and viewing your data in Flywheel.

What You Will Learn

By the end of this tutorial, you will understand:

• How to sign in to Flywheel
• Where your data is located in the platform
• Two different methods for finding data
• How to view images using the Flywheel viewer

Before You Begin

You need:

• Access to your institution's Flywheel site
• A Flywheel account created by your site administrator
• Permission to at least one project

Step 1: Sign In to Flywheel

1. In your browser, go to your institution's Flywheel site. For example: https://University.Flywheel.io

   

2. Sign in to Flywheel using the email your site administrator used to create your account.

3. Once you are signed in, your Flywheel projects appear. Flywheel projects contain the information and data used in studies and trials.

Step 2: Understand How Flywheel Organizes Data

Flywheel organizes data in a hierarchical structure:

• Projects contain all data for a study or trial
• Subjects represent individual participants in a study
• Sessions represent a single visit or exam (for example, one time in the MRI scanner)
• Acquisitions contain the actual image files
• Files are the individual data files (DICOM, NIFTI, etc.)

To learn more about how Flywheel organizes data, see The Flywheel Hierarchy.

Step 3: Find Your Data

There are two main ways to locate data in Flywheel:

Method 1: Use Search

Search is useful when you do not know exactly which project contains your data, or when you want to find data across multiple projects.

1. Type a search term in the Search Box on the left sidebar

   See all your data

   Hit enter on the blank search bar to bring up all data you have access to in Flywheel.

2. Use the filters to narrow down the data you are looking for. For example, if you know you uploaded the data within the last few days, go to Session Timestamp, and adjust the range.

Flywheel searches across all projects you have permissions to access. Because Flywheel search uses fuzzy matching, you only need to know a little bit of information about the data to find what you are looking for.

Method 2: Navigate Through Projects

If you know which project contains your data, you can navigate directly to it:

1. Click on a Project from your dashboard.

   The Project description page appears.

2. Click the Sessions tab in the top menu.

   

   The Sessions tab shows each subject's visit or exam performed for the project.

   Group data by subject

   To organize the data in your project by subject instead of session, click Subject View .

3. Select a session.

   All images associated with that subject and project appear in the acquisitions tab.

Step 4: View an Image

Now that you have found your data, you can view images to check quality or verify correct upload.

From Search Results

1. Click the Files tab in your search results
2. Select the action menu and select view

From a Session

1. Hover over an acquisition. The image icon () appears.

   

2. Click .

The viewer opens with the image series. The Flywheel viewer allows you to annotate and report on images in 2D (slices).

What You Have Learned

You now know how to:

• Sign in to Flywheel and access your projects
• Understand how Flywheel organizes data hierarchically
• Find data using search or project navigation
• View images using the Flywheel viewer

Next Steps

Now that you understand the basics of finding data in Flywheel, you can:

• Learn more about Basic Search features
• Explore Advanced Search capabilities
• Learn about the image viewer features
• Upload more data to Flywheel
• Download data from Flywheel
• View and edit metadata